HyreMynd AI Inc.

Plain language summary

Here is the short version. The full terms below govern if anything differs.

Your employer (the "Employer") has arranged for you, as a hiring manager or team member, to take the Workplace Fit Assessment. The purpose is to build a baseline profile of your team so the Employer can evaluate how well future candidates would fit the role, the manager, and the team. You are not being assessed as a job applicant.

An AI model helps score your answers. It reports separate fit signals, not one blended score, and it does not make decisions about you. Under its contract with us, the Employer has agreed not to use these results for performance reviews, discipline, promotion, or termination decisions.

You can see your own scores in the portal. You cannot download or share them, and you are not shown your teammates' individual results. Depending on the configuration the Employer chose, your manager may see individual results or only an aggregated team profile.

Answer honestly and on your own, and do not discuss the Assessment content with teammates or candidates who have not taken it yet.

We handle your personal information under our Privacy Policy. Our servers are in the United States. We may keep anonymized data, which cannot identify you, to improve the product.

Whether your participation is voluntary or expected is between you and your Employer. Raise any concern with the Employer before you begin. If you live in the United States, disputes with us go to binding individual arbitration with a class action waiver, unless you opt out within 30 days as Section 12 explains. If you live in Canada, disputes go to the courts of Ontario, subject to your local mandatory rights.

1. Agreement and parties

These Internal Team Terms of Use (the "Terms") are a binding agreement between you and HyreMynd AI Inc. ("HyreMynd", "we", "us", or "our"), an Ontario corporation. They govern your use of the HyreMynd portal, the Workplace Fit Assessment (the "Assessment"), and related services (together, the "Platform") when you complete the Assessment as a hiring manager or team member (a "Team Participant") of an organization that holds a commercial agreement with HyreMynd (the "Employer"). You accept these Terms when you create an account, accept an invitation, or begin the Assessment.

These Terms apply to you as an individual. The Master Service Agreement governs the relationship between HyreMynd and the Employer, and these Terms give you no rights under it. These Terms create no third party beneficiary rights. The Employer's use commitments in Section 4.4 are described here for your information, and only HyreMynd may enforce them against the Employer.

If you separately use the Platform in your role to invite candidates, review results, or administer engagements, the Master Service Agreement and the Employer's policies govern that use, not these Terms. These Terms cover only your own completion of the Assessment.

The HyreMynd Privacy Policy, available at /legal/privacy-policy, is incorporated into these Terms by reference.

2. The Assessment and the role of AI

2.1 Purpose of the internal team Assessment

You are completing the Assessment as part of an internal team baseline engagement the Employer arranged. The engagement builds a profile of your team's working alignment, including manager and team member profiles, so the Employer can measure future candidates against the role, the manager, and the team. You are not being assessed as an applicant, and your completion of the Assessment is not part of a hiring decision about you.

2.2 Decision support only

A proprietary artificial intelligence model assists in scoring your responses. Its output is decision support: separate fit signals with a conservative summary written for human review. It makes no decisions, and under the Employer's agreement with HyreMynd it may not be used as the basis for employment decisions about Team Participants, as Section 4.4 describes.

2.3 Participation

The Employer arranges participation. HyreMynd does not determine whether your participation is voluntary, expected, or required, does not direct the Employer's internal communications, and takes no responsibility for the Employer's conduct as your employer. Raise any concern about being asked to participate with the Employer before you begin. Beginning the Assessment is your acceptance of these Terms and your confirmation that you had the chance to raise such concerns.

3. Eligibility and your account

You must be at least the age of majority where you live and employed or engaged by the Employer when you complete the Assessment. Keep your credentials confidential; you are responsible for all activity under your account, you agree to provide accurate information, and you will tell us promptly about any unauthorized use. Your access is limited, personal, non-transferable, revocable, and conditional on the Employer's active agreement with HyreMynd and your continued engagement with the Employer. HyreMynd may suspend or end access when the Employer's agreement ends, when your engagement with the Employer ends, when you breach these Terms, or to protect the Platform or other users.

4. Assessment results

4.1 Delivery and configuration

Team results, including individual fit scores and aggregated team profiles, are generated for the Employer and delivered under the configuration the Employer selected in its agreement with HyreMynd. Depending on that configuration, the Employer's authorized users may receive individual results, an aggregated team profile, or both. As between you and HyreMynd, all right, title, and interest in the Assessment output belongs to HyreMynd and is licensed to the Employer.

4.2 Your view of your scores

You may view your own fit scores in the portal while your access is active. You are not shown other Team Participants' individual results.

4.3 Results stay in the portal

You shall not download, export, reproduce, distribute, or use results outside the Platform.

Your statutory rights of access to your personal information under privacy law are covered in the Privacy Policy and are not affected by this Section.

4.4 Employer use commitments

The Assessment is designed and validated for fit calibration between individuals, roles, managers, and teams. It is not designed, validated, or licensed to evaluate individual job performance. Under the Master Service Agreement, the Employer has agreed to use Team Participant results only for team fit calibration and candidate fit evaluation, and not as the basis for performance evaluation, compensation, discipline, demotion, promotion, or termination of any Team Participant. The Employer makes these commitments to HyreMynd, and only HyreMynd may enforce them. HyreMynd does not control the Employer's internal conduct and takes no responsibility or liability for any use of results that breaches those commitments. Raise concerns about the Employer's internal conduct through the Employer's own channels. You may also tell HyreMynd about a suspected breach at legal@hyremynd.com, which HyreMynd uses for its own contract administration.

4.5 Delivered results

Deleting your account or withdrawing does not recall results already delivered to the Employer, including your contribution to an aggregated team profile already generated. Deletion stops future processing and future delivery only.

4.6 No consumer report

HyreMynd is not a consumer reporting agency and Assessment output is not a consumer report under the U.S. Fair Credit Reporting Act.

5. Assessment integrity and acceptable use

Complete the Assessment personally, honestly, and in good faith.

You shall not:

• let anyone else complete any portion for you
• use unauthorized aids or tools to generate responses
• manipulate or attempt to manipulate the timing mechanism
• record, copy, or disclose Assessment content, including to other Team Participants or to candidates who have not yet completed the Assessment
• access any part of the Platform you are not authorized to use, including other individuals' results
• probe, scan, or test the Platform's vulnerability or circumvent any security measure
• copy, scrape, decompile, reverse engineer, or attempt to derive the source code, methodologies, question banks, scoring logic, or model behavior of the Platform
• use automated means to access the Platform
• misrepresent your identity
• interfere with the Platform's operation

If we reasonably determine you have violated this Section, or suspect it, we may invalidate your results, tell the Employer we did, and suspend or end your access, on top of any other remedy at law or in equity.

A breach of this Section or Section 6 entitles HyreMynd to seek injunctive relief without posting security.

6. Intellectual property and feedback

The Platform, the Assessment, all assessment content and question banks, scoring signals and methodologies, the AI model, software, designs, and trademarks are the exclusive property of HyreMynd and its licensors, protected by Canadian, U.S., and international intellectual property law, including patent-pending protections.

You receive one thing: a limited, revocable, non-exclusive, non-transferable, non-sublicensable licence to use the Platform to complete the Assessment and view your scores during the active engagement. All other rights are reserved.

Any feedback, suggestion, or idea you provide is assigned to HyreMynd on submission, and HyreMynd may use it perpetually and irrevocably without restriction, attribution, or compensation.

7. Data and privacy

The Privacy Policy governs how we collect, use, disclose, retain, and protect your personal information, including the United States hosting of the Platform.

Your individual fit scores and your contribution to aggregated team profiles go to the Employer's authorized users under the configuration in Section 4.1.

Where a team is small, an aggregated profile may still allow inferences about individuals; you accept that characteristic of aggregated reporting.

The Employer carries its own obligations to you as your employer under employment and privacy law.

By proceeding, you agree that HyreMynd may create, keep, and use de-identified, anonymized, and aggregated data derived from your Assessment data, which cannot identify you, for any lawful business purpose. We do not use identifiable Assessment data for model training.

You may withdraw or request account deletion at any time. Deletion requests are processed within 30 days, Section 4.5 applies to results already delivered, and any employment consequence of withdrawing is solely between you and the Employer.

8. Disclaimer of warranties

THE PLATFORM IS PROVIDED "AS IS" AND "AS AVAILABLE". TO THE MAXIMUM EXTENT APPLICABLE LAW PERMITS, HYREMYND DISCLAIMS ALL WARRANTIES, CONDITIONS, AND REPRESENTATIONS, EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT. HYREMYND DOES NOT WARRANT THAT THE PLATFORM WILL BE UNINTERRUPTED, TIMELY, SECURE, OR ERROR-FREE. ASSESSMENT OUTPUT IS DECISION SUPPORT FOR FIT CALIBRATION. IT IS NOT A DETERMINATION OF YOUR ABILITIES, CHARACTER, PERFORMANCE, OR VALUE AS AN EMPLOYEE.

Some jurisdictions do not allow certain warranty exclusions, so some of the above may not apply to you.

9. Limitation of liability

TO THE MAXIMUM EXTENT APPLICABLE LAW PERMITS: (A) HYREMYND AND ITS DIRECTORS, OFFICERS, EMPLOYEES, CONTRACTORS, AND AGENTS ARE NOT LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR LOSS OF EMPLOYMENT, LOSS OF INCOME OR PROFITS, LOSS OF GOODWILL, OR LOSS OF DATA, ARISING OUT OF OR RELATING TO THESE TERMS OR THE PLATFORM, UNDER ANY THEORY OF LIABILITY, EVEN IF ADVISED SUCH DAMAGES WERE POSSIBLE; (B) HYREMYND'S TOTAL AGGREGATE LIABILITY ARISING OUT OF OR RELATING TO THESE TERMS AND THE PLATFORM SHALL NOT EXCEED ONE HUNDRED CANADIAN DOLLARS (CAD $100); AND (C) NO CLAIM ARISING OUT OF OR RELATING TO THESE TERMS MAY BE BROUGHT MORE THAN ONE YEAR AFTER THE CAUSE OF ACTION ACCRUED, AND ANY CLAIM NOT BROUGHT WITHIN THAT PERIOD IS PERMANENTLY BARRED.

Nothing in these Terms excludes or limits liability that applicable law does not allow to be excluded or limited, nothing limits the mandatory rights of Quebec residents, and nothing limits any right or remedy you hold against the Employer under employment law, which sits outside these Terms.

10. Indemnification

To the extent applicable law permits, you shall defend, indemnify, and hold harmless HyreMynd and its directors, officers, employees, and agents against all claims, damages, liabilities, penalties, and reasonable costs, including legal fees, arising from your breach of these Terms, your violation of law, or your misuse of the Platform, except to the extent HyreMynd's own breach, negligence, or willful misconduct caused them.

11. Term, suspension, and survival

These Terms take effect when you accept them and continue until your access ends. HyreMynd may suspend or end your access at any time for the reasons in Section 3 and Section 5. Sections 4, 5 (for accrued breaches), 6, 7, 8, 9, 10, 12, and 13 survive termination.

12. Dispute resolution

12.1 Informal resolution first

Before starting any proceeding, you and HyreMynd shall try in good faith to resolve the dispute informally. Send written notice to legal@hyremynd.com or the mailing address in Section 14. The parties shall confer within 30 days, and a proceeding may start only if the dispute remains unresolved 60 days after notice. Concerns about your employment, including whether participation was voluntary or how the Employer used results internally, are between you and the Employer and sit outside this Section.

12.2 United States residents: binding individual arbitration and class action waiver

IF YOU RESIDE IN THE UNITED STATES, YOU AND HYREMYND AGREE THAT ANY DISPUTE, CLAIM, OR CONTROVERSY BETWEEN YOU AND HYREMYND ARISING OUT OF OR RELATING TO THESE TERMS OR THE PLATFORM SHALL BE RESOLVED EXCLUSIVELY BY FINAL AND BINDING ARBITRATION ON AN INDIVIDUAL BASIS, ADMINISTERED BY THE AMERICAN ARBITRATION ASSOCIATION UNDER ITS CONSUMER ARBITRATION RULES, BEFORE A SINGLE ARBITRATOR. JUDGMENT ON THE AWARD MAY BE ENTERED IN ANY COURT OF COMPETENT JURISDICTION. YOU AND HYREMYND EACH WAIVE THE RIGHT TO A JURY TRIAL AND THE RIGHT TO PARTICIPATE IN A CLASS ACTION, CLASS ARBITRATION, OR REPRESENTATIVE PROCEEDING. THE ARBITRATOR MAY AWARD RELIEF ONLY IN FAVOR OF THE INDIVIDUAL PARTY SEEKING RELIEF AND ONLY AS THAT PARTY'S INDIVIDUAL CLAIM WARRANTS.

Exceptions and opt out. Either party may bring an individual claim in small claims court, and either party may go to court for injunctive or other equitable relief against actual or threatened infringement or misuse of intellectual property or confidential information.

You may opt out by sending written notice to legal@hyremynd.com within 30 days of first accepting these Terms, stating your name, your account email, and your intent to opt out.

If the class action waiver is found unenforceable for a particular claim, that claim alone proceeds in court.

The U.S. Federal Arbitration Act governs this Section.

This Section covers disputes between you and HyreMynd only. It does not govern any dispute between you and the Employer.

12.3 Canadian residents: courts of Ontario

If you reside in Canada, disputes between you and HyreMynd arising out of or relating to these Terms or the Platform shall be brought exclusively in the courts of Ontario, and the parties attorn to the jurisdiction of those courts, subject to any mandatory rights you hold under the laws of your province, including the rights of Quebec residents to proceed in Quebec under Quebec law.

12.4 Governing law

The laws of Ontario and the federal laws of Canada that apply there govern these Terms, except that the U.S. Federal Arbitration Act governs Section 12.2 for U.S. residents. Nothing here limits mandatory consumer protection, privacy, or employment rights under the laws of where you live.

13. General provisions

13.1 Entire agreement; amendment

These Terms, together with the Privacy Policy, are the entire agreement between you and HyreMynd about your completion of the Assessment and replace all prior understandings on that subject. These Terms do not modify your employment agreement with the Employer, and your employment agreement does not modify these Terms. HyreMynd may amend these Terms at its discretion. We will communicate material changes through the Platform or by email before they take effect, and continued use after the effective date is acceptance, except where the law requires fresh consent.

13.2 Severability; waiver; assignment; no third party beneficiaries

If any provision is held unenforceable, it is enforced to the maximum extent permissible and the rest remains in effect.

Not enforcing a provision is not a waiver.

You may not assign these Terms. HyreMynd may assign them in a merger, acquisition, financing, or asset sale.

These Terms create no third party beneficiary rights.

13.3 Language

For Team Participants in Quebec, these Terms are drawn up in French and English under the Charter of the French Language. Where you have expressly asked to be bound by the English version, the English version governs.

Les présentes conditions sont rédigées en français et en anglais conformément à la Charte de la langue française.

13.4 Accessibility and accommodations

If you need an accommodation to access or use the Platform, contact HyreMynd using the information in Section 14. Accommodation decisions about the Assessment format and its timed components rest with the Employer under applicable human rights, disability, and employment law, so direct those requests to the Employer as well.

14. Contact information