HyreMynd AI Inc.

Plain language summary

Here is the short version. The full terms below govern if anything differs.

An employer, recruiter, or hiring manager (the "Employer") invited you to take the Workplace Fit Assessment. It measures how well you would fit the role, the manager's way of working, and the team. The Employer pays for it. We run it and deliver the results to the Employer.

An AI model helps score your answers. It reports separate fit signals, not one blended score, and it does not decide anything. People at the Employer make the hiring decision.

You can see your own scores in the portal. You cannot download or share them. They belong to the Employer's hiring process, and your portal access ends when the engagement ends.

Answer honestly and on your own. If you try to game the Assessment or its timing, we can invalidate your results and end your access.

We handle your personal information under our Privacy Policy. Our servers are in the United States. We may keep anonymized data, which cannot identify you, to improve the product.

Deleting your account stops future use of your data. It does not pull back results we already delivered to the Employer.

If you live in the United States, disputes with us go to binding individual arbitration and you waive class actions, unless you opt out within 30 days as Section 12 explains. If you live in Canada, disputes go to the courts of Ontario, subject to your local mandatory rights.

If you need an accommodation, including for the timed sections, ask the Employer who invited you, or contact us using the details at the end.

1. Agreement and parties

These Candidate Terms of Use (the "Terms") are a binding agreement between you and HyreMynd AI Inc. ("HyreMynd", "we", "us", or "our"), an Ontario corporation. They govern your use of the HyreMynd candidate portal, the Workplace Fit Assessment (the "Assessment"), and related candidate services (together, the "Platform"). You accept these Terms when you create an account, accept an invitation, or begin the Assessment.

These Terms apply to you as an individual invited by an Employer. A separate commercial agreement governs the relationship between HyreMynd and the Employer. These Terms give you no rights under that agreement, and nobody other than you and HyreMynd may enforce these Terms.

The HyreMynd Privacy Policy, available at /legal/privacy-policy, is incorporated into these Terms by reference.

2. The Assessment and the role of AI

2.1 The Workplace Fit Assessment

The Assessment is HyreMynd's proprietary structured assessment. It measures your alignment with the role, with the manager's work style, and with the team, and it may include written response formats and timed response components.

2.2 Decision support only

A proprietary artificial intelligence model assists in scoring your responses. Its output is decision support delivered to the Employer as separate fit signals with a conservative summary written for human review. It is not a hiring decision and it is not the final basis for one. HyreMynd does not make, recommend, or control any employment decision. The Employer alone is responsible for its hiring decisions and for the employment laws that bind it as an employer, including notice, audit, consent, job posting disclosure, accommodation, and anti-discrimination duties, and the laws governing automated employment decision tools.

3. Eligibility and your account

You must be at least the age of majority where you live. Your portal account is created when you accept an invitation. Keep your credentials confidential; you are responsible for all activity under your account, you agree to provide accurate information, and you will tell us promptly about any unauthorized use. Your access is limited, personal, non-transferable, revocable, and conditional on the active hiring engagement the Employer opened. HyreMynd may suspend or end access when the engagement concludes, when the Employer's agreement with HyreMynd ends, when you breach these Terms, or to protect the Platform or other users.

4. Assessment results

4.1 Delivery and ownership

Results, including fit scores and related output, are generated for the Employer and delivered into the Employer's hiring workflow. As between you and HyreMynd, all right, title, and interest in the Assessment output belongs to HyreMynd and is licensed to the Employer. Nothing in these Terms gives you ownership of the output or a right to take it elsewhere.

4.2 Your view of your scores

You may view your own fit scores in the portal while your access is active.

4.3 Results stay in the portal

You shall not download, export, reproduce, distribute, or use results outside the Platform.

That includes giving them to another employer or attaching them to an application elsewhere.

Your statutory rights of access to your personal information under privacy law are covered in the Privacy Policy and are not affected by this Section.

4.4 Delivered results

Deleting your account or withdrawing does not recall results already delivered to the Employer. Deletion stops future processing and future delivery only.

4.5 No consumer report

HyreMynd is not a consumer reporting agency and Assessment output is not a consumer report under the U.S. Fair Credit Reporting Act. You shall not use or present Assessment output as a consumer report.

5. Assessment integrity and acceptable use

Complete the Assessment personally, honestly, and in good faith.

You shall not:

• let anyone else complete any portion for you
• use unauthorized aids or tools to generate responses
• manipulate or attempt to manipulate the timing mechanism
• record, copy, or disclose Assessment content
• access any part of the Platform you are not authorized to use
• probe, scan, or test the Platform's vulnerability or circumvent any security measure
• copy, scrape, decompile, reverse engineer, or attempt to derive the source code, methodologies, question banks, scoring logic, or model behavior of the Platform
• use automated means to access the Platform
• misrepresent your identity
• interfere with the Platform's operation

If we reasonably determine you have violated this Section, or suspect it, we may invalidate your results, tell the Employer we did, and suspend or end your access, on top of any other remedy at law or in equity.

You acknowledge that a breach of this Section or Section 6 would cause HyreMynd irreparable harm that damages cannot adequately remedy, and HyreMynd may seek injunctive relief without posting security.

6. Intellectual property and feedback

The Platform, the Assessment, all assessment content and question banks, scoring signals and methodologies, the AI model, software, designs, and trademarks are the exclusive property of HyreMynd and its licensors, protected by Canadian, U.S., and international intellectual property law, including patent-pending protections.

You receive one thing: a limited, revocable, non-exclusive, non-transferable, non-sublicensable licence to use the Platform to complete the Assessment and view your scores during the active engagement. All other rights are reserved.

Any feedback, suggestion, or idea you provide is assigned to HyreMynd on submission, and HyreMynd may use it perpetually and irrevocably without restriction, attribution, or compensation.

7. Data and privacy

The Privacy Policy governs how we collect, use, disclose, retain, and protect your personal information, including the United States hosting of the Platform.

By proceeding with the Assessment, you agree that HyreMynd may create, keep, and use de-identified, anonymized, and aggregated data derived from your Assessment data, which cannot identify you, for any lawful business purpose, including improving and validating its services. We do not use identifiable Assessment data for model training.

You may withdraw from an engagement or request account deletion at any time. Deletion requests are processed within 30 days, and Section 4.4 applies to results already delivered.

8. Disclaimer of warranties

THE PLATFORM IS PROVIDED "AS IS" AND "AS AVAILABLE". TO THE MAXIMUM EXTENT APPLICABLE LAW PERMITS, HYREMYND DISCLAIMS ALL WARRANTIES, CONDITIONS, AND REPRESENTATIONS, EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT, AND ANY WARRANTY ARISING FROM COURSE OF DEALING OR USAGE OF TRADE. HYREMYND DOES NOT WARRANT THAT THE PLATFORM WILL BE UNINTERRUPTED, TIMELY, SECURE, OR ERROR-FREE, AND DOES NOT WARRANT ANY HIRING OUTCOME. ASSESSMENT OUTPUT IS DECISION SUPPORT FOR THE EMPLOYER. IT IS NOT A DETERMINATION OF YOUR ABILITIES, CHARACTER, OR EMPLOYABILITY.

Some jurisdictions do not allow certain warranty exclusions, so some of the above may not apply to you.

9. Limitation of liability

TO THE MAXIMUM EXTENT APPLICABLE LAW PERMITS: (A) HYREMYND AND ITS DIRECTORS, OFFICERS, EMPLOYEES, CONTRACTORS, AND AGENTS ARE NOT LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR LOSS OF EMPLOYMENT OPPORTUNITY, LOSS OF INCOME OR PROFITS, LOSS OF GOODWILL, OR LOSS OF DATA, ARISING OUT OF OR RELATING TO THESE TERMS OR THE PLATFORM, UNDER ANY THEORY OF LIABILITY, EVEN IF ADVISED SUCH DAMAGES WERE POSSIBLE; (B) HYREMYND'S TOTAL AGGREGATE LIABILITY ARISING OUT OF OR RELATING TO THESE TERMS AND THE PLATFORM SHALL NOT EXCEED ONE HUNDRED CANADIAN DOLLARS (CAD $100); AND (C) NO CLAIM ARISING OUT OF OR RELATING TO THESE TERMS MAY BE BROUGHT MORE THAN ONE YEAR AFTER THE CAUSE OF ACTION ACCRUED, AND ANY CLAIM NOT BROUGHT WITHIN THAT PERIOD IS PERMANENTLY BARRED.

Nothing in these Terms excludes or limits liability that applicable law does not allow to be excluded or limited, and nothing limits the mandatory rights of Quebec residents under the Quebec Consumer Protection Act or the Civil Code of Quebec.

10. Indemnification

To the extent applicable law permits, you shall defend, indemnify, and hold harmless HyreMynd and its directors, officers, employees, and agents against all claims, damages, liabilities, penalties, and reasonable costs, including legal fees, arising from your breach of these Terms, your violation of law, or your misuse of the Platform, except to the extent HyreMynd's own breach, negligence, or willful misconduct caused them. HyreMynd may assume the exclusive defence and control of any indemnified matter, and you shall cooperate with that defence.

11. Term, suspension, and survival

These Terms take effect when you accept them and continue until your access ends. HyreMynd may suspend or end your access at any time for the reasons in Section 3 and Section 5. Sections 4, 5 (for accrued breaches), 6, 7, 8, 9, 10, 12, and 13 survive termination.

12. Dispute resolution

12.1 Informal resolution first

Before starting any proceeding, you and HyreMynd shall try in good faith to resolve the dispute informally. Send written notice of the dispute to legal@hyremynd.com or the mailing address in Section 14. The parties shall confer within 30 days, and a proceeding may start only if the dispute remains unresolved 60 days after notice.

12.2 United States residents: binding individual arbitration and class action waiver

IF YOU RESIDE IN THE UNITED STATES, YOU AND HYREMYND AGREE THAT ANY DISPUTE, CLAIM, OR CONTROVERSY ARISING OUT OF OR RELATING TO THESE TERMS OR THE PLATFORM SHALL BE RESOLVED EXCLUSIVELY BY FINAL AND BINDING ARBITRATION ON AN INDIVIDUAL BASIS, ADMINISTERED BY THE AMERICAN ARBITRATION ASSOCIATION UNDER ITS CONSUMER ARBITRATION RULES, BEFORE A SINGLE ARBITRATOR. JUDGMENT ON THE AWARD MAY BE ENTERED IN ANY COURT OF COMPETENT JURISDICTION. YOU AND HYREMYND EACH WAIVE THE RIGHT TO A JURY TRIAL AND THE RIGHT TO PARTICIPATE IN A CLASS ACTION, CLASS ARBITRATION, OR REPRESENTATIVE PROCEEDING. THE ARBITRATOR MAY AWARD RELIEF ONLY IN FAVOR OF THE INDIVIDUAL PARTY SEEKING RELIEF AND ONLY AS THAT PARTY'S INDIVIDUAL CLAIM WARRANTS.

Exceptions and opt out. Either party may bring an individual claim in small claims court, and either party may go to court for injunctive or other equitable relief against actual or threatened infringement or misuse of intellectual property or confidential information.

You may opt out of this arbitration agreement by sending written notice to legal@hyremynd.com within 30 days of first accepting these Terms, stating your name, your account email, and your intent to opt out.

Opting out changes nothing else in these Terms.

If the class action waiver is found unenforceable for a particular claim, that claim alone proceeds in court and the waiver stands for all other claims.

The U.S. Federal Arbitration Act governs this Section.

12.3 Canadian residents: courts of Ontario

If you reside in Canada, disputes arising out of or relating to these Terms or the Platform shall be brought exclusively in the courts of Ontario, and the parties attorn to the jurisdiction of those courts, subject to any mandatory rights you hold under the laws of your province, including the rights of Quebec residents to proceed in Quebec under Quebec law.

12.4 Governing law

The laws of Ontario and the federal laws of Canada that apply there govern these Terms, except that the U.S. Federal Arbitration Act governs Section 12.2 for U.S. residents. Nothing here limits mandatory consumer protection and privacy rights under the laws of where you live.

13. General provisions

13.1 Entire agreement; amendment

These Terms, together with the Privacy Policy, are the entire agreement between you and HyreMynd about the Platform and replace all prior understandings on that subject. HyreMynd may amend these Terms at its discretion. We will communicate material changes through the Platform or by email before they take effect, and continued use after the effective date is acceptance, except where the law requires fresh consent.

13.2 Severability; waiver; assignment; no third party beneficiaries

If any provision is held unenforceable, it is enforced to the maximum extent permissible and the rest remains in effect.

Not enforcing a provision is not a waiver.

You may not assign these Terms. HyreMynd may assign them in a merger, acquisition, financing, or asset sale.

These Terms create no third party beneficiary rights.

13.3 Language

For candidates in Quebec, these Terms are drawn up in French and English under the Charter of the French Language. Where you have expressly asked to be bound by the English version, the English version governs.

Les présentes conditions sont rédigées en français et en anglais conformément à la Charte de la langue française.

13.4 Accessibility and accommodations

If you need an accommodation to access or use the Platform, contact HyreMynd using the information in Section 14. Accommodation decisions in the hiring process, including the Assessment format and its timed components, rest with the Employer under applicable human rights and disability law, so direct those requests to the Employer that invited you as well.

14. Contact information